Create RFQ, Confirm PO & Create Vendor Bill (Purchase Flow)
1. To create a new RFQ, click on the top left icon, then select "Purchase" on the drop-down menu.
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2. At the Requests for Quotation page of Purchase, click "Create".
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2a. Fill in the necessary information (vendors, order deadline, currency, products) in the new RFQ form.
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2b. Once done, click "Save" and your new RFQ will be created.
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3. After receiving the Sales Orders from your vendors, click "Confirm Order".
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3a. Your RFQ will then be converted to a Purchase Order.
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4. Once the vendors have successfully delivered the products to you, click "Received Products”.
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4a. At the Receipt Order, click “Edit”.
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4b. At the Operations tab of the Receipt Order, click the "Listing" icon at the most right corner of each product.
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4c. At the Detailed Operations window, proceed to record down the number of products received from the vendors.
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4d. When done, click "Confirm".
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4e. By clicking “Confirm”, the “Done” amount of the product will be automatically updated.
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4f. Click “Save”
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5. Double-check your Receipt Order. If everything is correct, click the "Validate" button.
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6. Navigate back to your Purchase Order in order to create a Vendor Bill.
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6a. To pay your vendor, at your Purchase Order, click “Create Bill”.
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7. At the newly created Vendor Bill, click "Edit".
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7a. Fill in the billing date and any other necessary information.
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7b. Once done, click "Confirm".
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8. Once confirmed, click “Register Payment”.
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8a. At the Register Payment window, fill in the necessary information.
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8b. After everything is done, click “Create Payment” to pay your vendor.
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9. Your Vendor Bill is now paid.
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